IDC Account Access

Access the SAP portal

https://www.txst.edu/sap.html

In your SAP portal, click on the Easy Access button.

Enter transaction code ZBUDACT in the clear/white menu field at the top, and press Enter on your keyboard.

Once you can view the Budget to Actual Report, enter the following information in the appropriate areas:

• Fiscal Year: enter 2026 (or whatever year you are looking for. Fall 2025 = fiscal year 2026) 
• Period: enter 1 to 16
• Fund: enter 2000021000
• Funds Center: Your IDC account number goes here (1319******). You can ask Rebecca Torres, Katie Alonzo, or your department’s administrative assistant for this number
• Commitment Item Group: enter 00BUDWEXCP (those first two digits are zeroes). If you copy and paste the item, make sure there are no spaces before/after the item.
• Funded Program: enter NR

Click the Execute button in the top menu bar.

You will then see the “FM Budget & Actuals Report” – in that display the column on the far right side of the table provides the Available Balance. Note that you may need to slide the bar at the bottom of the table to the right to view all the columns.