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Make Purchases

Always ensure that your purchasing aligns with the funder-approved budget.

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    1. Make a request to the Post-Award Research Coordinator at least 2 months in advance for new vendors
    2. Make a request to the Post-Award Research Coordinator at least 2 weeks in advance for routine established vendors
    3. Email the Post-Award Research Coordinator the following:
      1. Full name of the vendor (and contact information if new vendor)
      2. List of materials desired (or you can attach saved shopping list from vendors like Staples or Amazon)
      3. Quantity of each item desired
      4. Confirm which grant should be billed for each item desired

    Delivery dates cannot be guaranteed, as they are contingent on material availability and vendor and campus delivery.

    1. For new vendors: Make a request to the Post-Award Research Coordinator at least 2 months before service begins
      For established/active vendors: Make a request to the Post-Award Research Coordinator at least 1 month before service begins
    2. Email the Post-Award Research Coordinator the following:
      1. Full name of the vendor (and contact information if new vendor)
      2. Payment amount requested
      3. Due date of payment request

    Services cannot begin until vendor is set up and P.O. has been created.

    1. Make a request to Post-Award Research Coordinator upon receipt of invoice

    Receipts must be itemized. Processing may take up to 2 weeks.

    1. Before purchasing, please consult with the Post-Award Research Coordinator, as not all purchases are allowable for reimbursement
    2. For allowable reimbursements, receipts are due 1 week after purchase

    Receipts must be itemized.